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SPECIALIST-HUMAN RESOURCES/PAYROLL

Posting Details

Position Information

Job Title SPECIALIST-HUMAN RESOURCES/PAYROLL
Position Status Full Time
Classification Title Classified-12 m-Level IV
Work Location Main Campus-3600 N. Garfield, Midland, TX
Job Summary

The Human Resources/Payroll Specialist is responsible for assisting applicants with the application process as well as assisting hiring managers with the hiring process. Employee is also responsible for maintaining employee credentials. This position is the secondary contact for incoming faculty staff, students, and other customers.

Required Qualifications

High School diploma or equivalent

Two years clerical experience with a high degree of public contact

Knowledge of general office equipment to include copier, fax machine, and multi-line telephone

Computer literacy to include proficiency with Microsoft Office Suite

Excellent communication and interpersonal skills

Strong organizational skills

Confidentiality

Preferred Qualifications

Some college course work

Previous Human Resources experience in a similar position

Extensive knowledge working with Microsoft Excel

Knowledge of HRIS software and imaging software, and Adobe Pro or other form making software

Essential Functions

Assist with general office duties including receptionist, telephone communications and public contact

Answer inquiries regarding hiring processes to include the status of vacant positions and the application process

Assist with part time employee paperwork and employee ID cards

Assist Payroll Manager with the calculation of part-time time sheets for payroll

Assist Director and HR Coordinator with all phases of hiring process

Assist Hiring managers with Job Announcement and hiring process

Post/Remove job announcements on the Midland College website with Texas workforce commission, newspapers, minority organizations, Higher Ed jobs, Community College Jobs, and other sources as need

Finalize each hiring process to include making sure all documentation required is cataloged within People Admin

Send email notifications to applicants regarding status of application

Process annual and pre-employment background checks and maintains background checks for volunteers, etc.

General secretarial duties such as filing, copying, running errands, typing, imaging and data entry, etc.

Maintain Authorized Driver List in Excel database

Process and send Texas New Hire Report to the Office of the Attorney General on a semi-monthly basis

Work with instructional areas to maintain and update credentials for faculty files for SACS

Ensures compliance with state for summer camps

Assists with volunteer evaluation process to include background checks and completion of volunteer agreement

Compile data for completion of quarterly veterans report

Assist with Kid’s College instructor and runner orientation

Extract data from HRIS Payroll/Benefits system to create ad-hoc reports

Assist Director with activities and correspondence as requested

Serve as backup to the Secretary to Director of HR/Payroll, the HR/Payroll Receptionist and Payroll Manager

Other duties as assigned

Physical Demands

Must be able to sit for long periods of time

Must be able to lift/move up to 25 pounds

Must be able to work extended hours during the beginning of the fiscal year

Use of manual dexterity

Repetitive use of a keyboard at a workstation

Must be able to run errands/deliver paperwork on Campus

Some travel for training may be required

Min Salary 2401.75 per month
Max Salary 2401.75 per month
Pay Statement

Posting Detail Information

Posting Number P00175S2016
Open Date 01/05/2018
Position Available Immediately
Special Instructions to Applicants

All documents must be electronically submitted through the Midland College Online Employment Services website to be considered. Incomplete or improperly submitted applications may be excluded from consideration. Documents that must be submitted online: Completed online application and resume. If a specified closing date is not listed on the posting, there is a required minimum posting period of five business days. All Midland College positions are security-sensitive and subject to Texas Education Code ยง51.215, which authorizes the employer to obtain criminal history record information. An employment offer is contingent on completion of a satisfactory criminal background investigation.

EEO Statement

Equal opportunity shall be provided to all applicants for employment and employees, without regard to their race, color, creed or religion, national origin, sex, age, disability, or other factors which cannot be lawfully the basis for a personnel decision.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * What is the highest level of education attained?
    • None
    • GED or High School Diploma
    • Some College
    • Associates Degree
    • Bachelors Degree
    • Masters Degree
    • PHD
  2. * How many years of experience do you have working in an office environment?
    • No Experience
    • 1yr
    • 2yrs.
    • 3yrs.
    • 4+yrs.
  3. * How will your previous employer rate your organizational skills and ability to multi-task?
    • No Experience
    • Below Average
    • Average
    • Above Average
    • Superior
  4. * Rate your experience with Microsoft Office applications (Word, Excel, Outlook, etc.):
    • No Experience
    • Below Average
    • Average
    • Above Average
    • Superior
  5. * From the list below, please indicate how you first learned about this employment opportunity?
    • Newspaper
    • Television
    • MC Website
    • MC Human Resources Office
    • MC Employee
    • Social Media (Facebook, Twitter, etc.)
    • The Chronicle of Higher Education
    • Indeed.com
    • Monster.com
    • CommunityCollegeJobs.com
    • HigherEdJobs.com
    • AllHigherEd.com
    • FacultyJobs.net
    • AcademicJobsToday.com
    • AdjunctProfessorJobs.com
    • Other

Documents Needed To Apply

Required Documents
  1. Resume
Optional Documents
  1. Cover Letter
  2. Transcripts
  3. Letter of Recommendation 1
  4. Letter of Recommendation 2
  5. Letter of Recommendation 3